Importing a Stocktake (How to Use)

Importing a Stocktake (How to Use)

How to go about importing a Stocktake file into Total Control Premier

When creating a .csv file you need to make sure you have formatted the Barcode column to make sure no blank spaces or character symbols.

If you can format the cell to make sure it's numbers only. If you scroll down and remove any blank lines which can cause problems.

Your final file should look like the example below.

PLU code column and Qty column



If you head into your Stock Functions and 'Select Other Stock related'.



If you now select 'Import Stock Transactions.



You will now see the following 'Import Data' box



If you now click Data and select 'Import'

Within the Type of Data if you drop down the field and select 'Stocktakes'.



Your import wizard will look like the example below.



If you like you can change the 'Validation Method' and 'select Import all Possible Lines (Ignore errors)' which is optional.

If you click on the dots on the 'Import file' line and locate your saved edited stocktake file which is now saved out as a .csv file.



Your screen will now look like the below.



If you now click 'next'



If you leave as default and click 'Next' again.

On the first column which is the product code column, if you can find 'Product Code' in the listing down the right-hand side and drag across onto the Product code column header.

You will then need to do this again and drag across the 'Quantity in Units' on the second column header.

You should only see two columns in here if you see a third like in my example if you can reedit your saved .csv file to remove the column and start again.



If you now click 'Next' on your finished import followed by clicking 'finish' which will start to import your file into the system.



Now if you head across into your stock takes and click edit to include all uncounted items as it was a full stock take.

** Once this completes you will find your imported stocktake under Stock Functions within Stocktakes where you can double-check before committing the stocktake **

    • Related Articles

    • Importing a Stocktake CSV file into TCP (How to Use)

      How to go about importing a Stocktake file into Total Control Premier When creating a .csv file you need to make sure you have formatted the Barcode column to make sure no blank spaces or character symbols. If you can format the cell to make sure ...

    • Stock Functions: Returns (How to Use)

      Introduction to Returns The Returns section of Total Control Premier allows you to record returns made to your suppliers. When a Return is Committed, the stock levels of the Products being returned decrease, according to the number of packs and/or ...

    • Stock Historical (How to Use)

      Introduction to Stock Historical The “stock historical” applet will allow the user to select a date and time and produce an on-screen report to show what the stock levels were at that time. The applet can be found under Analysis and select ‘Stock ...

    • Stock Functions: Wastages (How to Use)

      Wastages The Wastages section of Total Control Premier allows you to record spoilage and wastages to your Products.  When a Wastage is committed, the stock levels of the Products being wasted decrease, according to the number of packs and/or units ...

    • Stocktakes (How to use)

      Stocktake Summary The Stocktakes section of Total Control Premier allows you to record stock counts of your Products. When a Stocktake is Committed, the stock you have counted becomes the current stock level. NOTE: Stocktakes can be backdated. In ...