Setting up MultiBuys in Total Control Premier
MultiBuys
A Multibuy is a
feature which is used for setting up special offers, allowing the customer to
purchase multiple items at a reduced price.
By Default you will
find ‘Multibuys’ under the ‘GPoS Specifics’ menu in Total Control Premier.
Add
Using Current - Create a new Multibuy
based on an existing Multibuy.
Edit - Edit the highlighted Multibuy.
Delete - Delete an Unwanted Multibuy (At the
current Site).
Delete
Multi Site - Delete an
Unwanted Multibuy (At Multiple Sites).
Change
Order - Change the order
that GPoS checks the Multibuys. If two Multibuys exists that offer the same
discount value, the Multibuy higher in the list takes precedent.
Print - Allows you to
print the information currently displayed on the Multibuy screen. (‘Print
Summary Grid’/’Print Detailed Grid’).
Copy
To Site - Allows you to
copy Multibuys from one site to another:
- Copy and Overwrite any Existing data in the destination;
- Copy but do not Overwrite any existing data in the destination;
- Copy and Move data to a new code in the destination.
WARNING: This can overwrite existing
Multibuys at the destination site, dependent on the ‘Copy Type’ selected.
Show Selected X
filters - Allows you to filter the view to only show Multibuys containing set
elements:
- Show Selected Product – Shows only Multibuys that contain a set Product;
- Show Selected Group – Shows only Multibuys that contain a set Group;
- Show Selected Group2 – Shows only Multibuys that contain a set Group2.
Note1: When multiple
filters are applied simultaneously, the system uses ‘Or’ Logic. So applying
filters for both ‘PLU 1’ and ‘Group 5’ would show any Multibuys that contained
either ‘PLU 1’ Or ‘Group 5’.
Note2: Filters only apply
to elements added by their respective type. So Filtering for ‘Group2’ would
only show Multibuys containing ‘Group2’, and would not show Multibuys that
contain Products from ‘Group2’ which have been add to the Multibuy by ‘Product’
rather than by ‘Group’.
Fields on Multibuy Add/Edit Screen
Code - This is the code used for the Multibuy.
Name - The name of the Multibuy; this
appears on the transaction screen and receipt.
- Amount Discount - The amount you wish to discount off the Multibuy;
- % Discount - The percentage amount you wish to discount off the Multibuy;
- Average Price Discount - The average price of the items registered will be used as the discount;
- Set Price - The price you wish to charge for the whole Multibuy.
Amount
off - This is where
you will set the price or discount of the Multibuy.
Put
discount against cheapest item - This will take
the specified discount off the cheapest item within the Multibuy.
Put
discount against set item - This will take
the specified discount offset items.
Trigger Qty - The total number of products the customer needs to purchase before the Multibuy will be activated.
Use
individual triggers - This is used to
specify the amount of each individual item the customer needs to
purchase before the Multibuy will activate, as opposed to the total amount
specified in the Trigger Qty above. When this option is selected an additional column is added allowing you to set a ‘Trigger Quantity’ against each element.
Limit
per trans - Limits the
quantity of the Multibuy each customer can purchase.
Upgrade to - This option can be used if you wish to upgrade the current Multibuy to another Multibuy that is already set up.
WARNING: When upgrading
Multibuys, the multibuy to which you upgrade MUST contain all the items in the
original multibuy, plus at least one additional Item.
For example: When upgrading ‘MultibuyA’ to
‘MultibuyB’
If ‘MultibuyA‘ contains (Sandwich,
Crisps and a Drink), then ‘MultibuyB’ MUST contain (Sandwich, Crisps, and a
Drink) and an additional item (chocolate bar etc)
Link
To Promotion - This option is
used to link the Multibuy to a promotion, which can then be reported on. You
can create a new promotion for the Multibuy, or link to an existing one if you
are grouping your Multibuys into promotions.
Use Start / End Dates – This option allows you to set the Multibuy up to be used during a specific date range. This is useful for setting up the offers in advance, rather than having to set them up on the day they are required as with most conventional systems.
Timed
Multibuy - You can set the Multibuy
to run during a set time period e.g. Happy Hour.
Match Flags – When integrating with Fidelity’s Loyalty and CRM Packages, these flags can be used to control which Multibuys apply only to specific customers.
PLU's/Groups/Group 2 - Here you have a list of your PLU’s, Groups, and Group 2’s. You can select the elements you wish to include in the Multibuy by highlighting each one and dragging it across to the screen on the right hand side.
Multibuy System Options (Found in the Programming Utility- GPoS Settings)
70 | Use Mutlibuys and Ladders | True = The Multibuy / ladder tables are checked for offers. False = The Multibuy / ladder tables are NOT checked for offers and no
offers are calculated. |
71 | Modified PLU's Causes Trigger | True = Modified PLU's i.e. Half, Double etc will trigger Multibuy. False = Only PLU's sold at Price 0 (with no modifier) will trigger
Multibuy. |
72 | Trigger on all price levels (else level 1 only) | True = Will check for Multibuys no matter which price level is being
used. False = Will only check for Multibuys whilst the POS is in price level
1 (i.e. not when on Happy Hour etc). |
73 | Allow Trigger if Price Overridden | True = If a price override is done on a PLU it will still trigger a Multibuy. False = If a price override is done on a PLU it will not be checked
for Multibuys. |
74 | Cheapest calculated by value - discounted amount | True = Cheapest is calculated on the Value the item is sold at. False = Cheapest is calculated by the greatest discount amount. |
75 | Check for better deal after trigger | True = GPoS will keep checking to see if the PLU is in a Multibuy that
may be a 'better' deal. False = Once a Multibuy is triggered, the PLU's involved are no longer
checked for a ‘better' deal. |
353 | Multibuys are on hold as default | (158SR1 +) When set, GPoS will not attempt to calculate or trigger Multibuys
until either a ‘Split Equal’ operation occurs (split bill), or unless the
system key ‘release Multibuy hold status’ is pressed. When pressed, the
system feeds all items through the Multibuy processor – triggering
accordingly, and any new item added will also go through in real-time. |
354 | Timed Multibuys work from transaction start date and time, not current
time. | If set, GPoS will use the date and time the transaction started as a
checking tool instead of the current. This is useful for allowing the
triggering of Multibuys when a transaction takes a longer period of time. |
468 | Ladders the Multibuys (else Multibuy then Ladders) | When checking for promotional activity, switch the order of the check. |
The items must be in separate groups for this offer to work.
Type | Set price |
Upgrade | No Upgrade |
Amount Off | Enter set price e.g. £2.89. |
Use Individual Triggers | Ticked |
PLU's/Groups | Drag across the groups that contain the Products. |
Quantity Trigger | This should
be set against each group after you drag the group across. This is the number
of items from EACH group that needs to be sold i.e. 1 sandwich, 1 crisps, 1
drink. The Trigger QTY would be 1. Also applies to group 2' |
BUY ONE GET ONE FREE - Buy X number of
Identical Items and get one free
Type | Amount Discount |
Amount Off | price of 1 item |
Trigger Qty | Where X=2 Trigger=2 etc. |
PLU's | Drag The PLU required across. |
BUY ONE GET ONE FREE - Buy X number of
Different Items and get the lowest one free
Type | % Discount |
Amount Off | 100% |
Trigger Qty | Where X=2 Trigger=2 etc. |
PLU's | Drag The PLU's required across. |
Put Against Cheapest Item | Ticked |
BUY ONE GET ONE FREE -
Buy X number of Different Items and get a specific one free
The items that
trigger the offer need to be in one group, and the item that is given free does
not need to be in that group (unless it can be purchased as part of the offer).
Type | % Discount |
Amount Off | 100% |
Use Individual Triggers | Ticked |
PLU's/Groups | Drag the group that contains the items across, also add the
individual PLU that is given free. |
Quantity trigger | This should be set against each group after you drag the group
across. For the Group the trigger would be X (Where X=2 Trigger=2 etc) and
the item being given free would be 1. |
Apply Discount to Set Items | Ticked |
Put Discount Against Set Items | This option should be set and then the tickbox ‘Dscnt’ set against the
Free PLU. |
TWO FOR 99P - BUY X ITEMS FOR A SET PRICE
Type | Set Price |
Amount Off | Enter selling price e.g. 99 |
Trigger Quantity | Where X=2 Trigger=2 etc |
PLU's | Drag across the PLU’s available in the offer. |
Group 2 is a secondary grouping structure for PLU’s and is
optional. Group2’s are not a part of the main group / group hierarchy, and
offer more than just reporting in terms of functionality. Including the ability
to Trigger Multibuys based on their group2 setting. Ideal for leaving the
original grouping infrastructure intact, but allowing items to be moved to
another group2 for the purpose of promotions.
- Access the ‘Group2’ screen
- Click ‘Add’
- Enter a ‘Group Description’
- Click ‘Save’
- Access the ‘Product Maintenance’ screen
- Select to ‘Add/Edit’ the required Product
- From the dropdown menu (displayed at the top of the ‘Product add/edit’ window), Select ‘POS Options’
- Locate the Group2 option (‘POS Options’ > ‘General’ > ‘Group Link #2’)
- Select the required Group2 from the dropdown menu.
- Click ‘Save’
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